Admin & Finance Assistant

The position will suit someone who thrives on being busy and enjoys a varied role - it's a fast paced, front facing, multi-tasking position with great scope for development and progression.  Ideally with previous experience in a similar role or with qualifications in admin and accounting.  

To assist the admin & finance team with various duties to ensure the smooth day to day running of the company. Working closely with the Office Manager & Accounts Manager; assisting the Support, Finance, Design and Projects departments

Day-to-day operations

Admin

• Answering calls, taking messages and dealing with enquiries
• Reception desk duties; meeting and greeting visitors, making refreshments and dealing with any queries, deliveries & filing
• Post – incoming; opening and distributing in a timely manner
• Post – outgoing; collating, applying correct postage and posting
• Running any errands that maybe required – banking cheques, collecting orders etc
• Placing orders, as and when required – stationery, kitchen supplies, PPE etc - checking stock, ordering and unpacking, as required
• Keeping all general areas of the office tidy and presentable.
• Providing admin cover when other members of the team are on leave and other ad hoc duties as and when required

Finance

• Sorting all incoming invoices and distributing internally for sign off
• Checking supplier statements to ensure all invoices listed have been received and are being processed
• Chasing up team to receipt outstanding invoices - when checking against supplier statements or checking against emails sent
• Processing incoming invoices once signed off and passing to Accounts Manager for payment
• Assisting the Accounts Manager with checks and filing for Monthly Payment Run
• Checking and processing personal expense claims
• Distributing, collating, chasing, processing and reconciling AMEX expenses claims
• Weekly Subcontractor Wage processing
• Managing Credit Account Applications - completing, returning and ensuring setup
• Accounts filing and other ad hoc duties as and when required

Qualifications

Essential - 5 GCSEs (Grade C & above) or equivalent including English & Mathematics plus Admin & Accounting training / qualification / experience

Desirable - A levels / BTEC or equivalent in a relevant business-related topic

Experience

• Previous experience in a similar admin and accounting role; AND / OR
• Training in admin and accounting - ideally with some customer facing element too

Specialist skills / attributes

• Good organisational skills with ability to priortise
• Ability to meet deadlines (time management) with a proactive approach
• Professional telephone manner with excellent written and verbal communication skills
• Ability to work on their own as well as part of a team
• Helpful and approachable with a positive ‘can do’ attitude
• Willingness to learn new skills and assist where required
• MS Windows & Office – Outlook, Word, Excel etc and experience with an accounts package would be beneficial

Other

• Must have full access to transport to, from and during work

Location:          Hildersham offices

Type:                Full-time (40 hrs per week) Mon-Fri; 8am-5pm (1-hr lunch)

Salary:              £26k-28k per annum [25 days holiday plus BH  |  Onsite parking  |  Healthcare  |  Pension]

If you are a motivated individual looking to contribute to a dynamic team environment while developing your admin and accounting skills, we encourage you to apply for this exciting opportunity.  
Please send through your application to include; covering letter, CV and salary expectations to catherinedacosta@visionarch.co.uk