Finance & Admin Assistant
We are seeking a highly organised and detail orientated Finance & Admin Assistant to join our dedicated support team
Contract: Full time
Location: Hildersham, Cambs
Salary: £26-28K (DOE)
To assist the finance & admin team with various duties to ensure the smooth day to day running of the company. Working closely with the Accounts Manager & Office Manager, assisting the Support, Finance, Design and Projects departments.
Day-to-day operations
Finance
- Sorting all incoming invoices and distributing internally for sign off
- Checking supplier statements to ensure all invoices listed have been received and are being processed
- Chase team to receipt outstanding invoices - checking against supplier statements or against emails sent
- Processing incoming invoices once signed off and passing to Accounts Manager for payment
- Assisting Accounts Manager with checks and filing for Monthly Payment Run
- Checking and processing personal expense claims
- Distributing, collating, chasing, processing and reconciling AMEX expenses claims
- Weekly Subcontractor Wage processing
- Managing Credit Account Applications – completing, returning and ensuring setup
- Accounts filing
Admin
- Answering calls, taking messages and dealing with enquiries
- Reception desk duties; greeting visitors, making refreshments and dealing with any queries, deliveries and general filing
- Post – incoming; opening and distributing in a timely manner
- Post – outgoing; collating, applying correct postage and posting
- Running any errands that maybe required – banking cheques, collecting orders etc
- Placing orders, as & when required – stationery, kitchen supplies, PPE etc - checking stock, ordering & unpacking, as required
- Keeping all general areas of the office tidy and presentable
- Providing essential admin cover when other members of the team are on leave
- Other ad hoc duties as and when required
Qualifications
Essential
5 GCSEs (Grade 4 / C & above) or equivalent including English & Mathematics
Admin and Accounting training / qualification experience
Desirable
A levels / BTEC or equivalent in a relevant business-related topic
Experience
Essential
- Previous experience in a similar accounting & admin role
- Training in admin & accounting - ideally with some customer facing element too
Specialist Skills / Attributes
- Good organisational skills with ability to prioritise
- Ability to meet deadlines (time management) with a proactive approach
- Professional telephone manner with excellent written and verbal communication skills
- Ability to work on their own as well as part of a team
- Helpful and approachable with a positive ‘can do’ attitude
- Willingness to learn new skills and assist where required
- MS Windows & Office – Outlook, Word, Excel etc
Other
- Must have full access to transport to, from and during work - including between our offices in Hildersham (CB21 6DD) and Lakenheath (IP27 9AA) if required
Location: Hildersham offices
Type: Full-time (40 hrs per week) Mon-Fri; 8am-5pm (1-hr lunch)
Salary: £26k-28k per annum (DOE) [25 days holiday plus BH | Onsite parking | Healthcare | Pension]
If you are a motivated individual looking to contribute to a dynamic team environment while developing your admin and accounting skills, we encourage you to apply for this exciting opportunity.
Please send through your application to include; covering letter, CV and salary expectations to catherinedacosta@visionarch.co.uk