Finance & Admin Assistant

We are seeking a highly organised and detail orientated Finance & Admin Assistant to join our dedicated support team

Contract: Full time

Location: Hildersham, Cambs

Salary: £26-28K (DOE)

To assist the finance & admin team with various duties to ensure the smooth day to day running of the company. Working closely with the Accounts Manager & Office Manager, assisting the Support, Finance, Design and Projects departments.

Day-to-day operations

Finance
  • Sorting all incoming invoices and distributing internally for sign off
  • Checking supplier statements to ensure all invoices listed have been received and are being processed
  • Chase team to receipt outstanding invoices - checking against supplier statements or against emails sent
  • Processing incoming invoices once signed off and passing to Accounts Manager for payment
  • Assisting Accounts Manager with checks and filing for Monthly Payment Run
  • Checking and processing personal expense claims
  • Distributing, collating, chasing, processing and reconciling AMEX expenses claims
  • Weekly Subcontractor Wage processing
  • Managing Credit Account Applications – completing, returning and ensuring setup
  • Accounts filing
Admin
  • Answering calls, taking messages and dealing with enquiries
  • Reception desk duties; greeting visitors, making refreshments and dealing with any queries, deliveries and general filing
  • Post – incoming; opening and distributing in a timely manner
  • Post – outgoing; collating, applying correct postage and posting
  • Running any errands that maybe required – banking cheques, collecting orders etc
  • Placing orders, as & when required – stationery, kitchen supplies, PPE etc - checking stock, ordering & unpacking, as required
  • Keeping all general areas of the office tidy and presentable
  • Providing essential admin cover when other members of the team are on leave
  • Other ad hoc duties as and when required


Qualifications

Essential

5 GCSEs (Grade 4 / C & above) or equivalent including English & Mathematics
Admin and Accounting training / qualification experience

Desirable

A levels / BTEC or equivalent in a relevant business-related topic


Experience

Essential
  • Previous experience in a similar accounting & admin role
  • Training in admin & accounting - ideally with some customer facing element too
Specialist Skills / Attributes
  • Good organisational skills with ability to prioritise
  • Ability to meet deadlines (time management) with a proactive approach
  • Professional telephone manner with excellent written and verbal communication skills
  • Ability to work on their own as well as part of a team
  • Helpful and approachable with a positive ‘can do’ attitude
  • Willingness to learn new skills and assist where required
  • MS Windows & Office – Outlook, Word, Excel etc 
Other
  • Must have full access to transport to, from and during work - including between our offices in Hildersham (CB21 6DD) and Lakenheath (IP27 9AA) if required

 

Location:          Hildersham offices

Type:                Full-time (40 hrs per week) Mon-Fri; 8am-5pm (1-hr lunch)

Salary:              £26k-28k per annum (DOE) [25 days holiday plus BH  |  Onsite parking  |  Healthcare  |  Pension]

 

If you are a motivated individual looking to contribute to a dynamic team environment while developing your admin and accounting skills, we encourage you to apply for this exciting opportunity.  
 

Please send through your application to include; covering letter, CV and salary expectations to catherinedacosta@visionarch.co.uk