HR Advisor

Purpose of the position

Managing the day to day running of the HR function.  As HR Advisor you will ensure delivery of an efficient and effective HR service to all internal and external stakeholders.  Working closely with the Operations Manager to provide a comprehensive and professional service on all people related issues in line with our policies, processes and legal requirements plus working on larger company wide employee related projects.

Day-to-day operations

HR Operations & Advisory

• Manage the day to day running of the HR function, ensuring efficient and effective service delivery
• Act as a trusted advisor to managers and employees on all people-related matters
• Ensure HR practices comply with company policies, procedures, employment law and GDPR
• Be the first point of contact for HR queries, providing timely advice and resolution

Recruitment, Onboarding & Induction

• Manage end to end recruitment processes; including drafting job descriptions, shortlisting and interviews with hiring managers support
• Prepare and issue contracts, offer letters and new starter documentation
• Coordinate onboarding activities with IT, Accounts and managers to ensure smooth start
• Support and deliver induction programmes and conduct onboarding reviews and check-ins
•  Request, track and collate references & training certificates whilst ensuring all new starter paperwork received and filed.

Employee Relations (ER)

• Advise and support managers on all ER matters including probation, performance, absence, grievances and disciplinary cases
• Ensure investigations and hearings are conducted fairly and in line with policy and best practice
• Support and attend ER meetings, acting as advisor and/or note-taker
• Proactively manage long-term absence cases, including Occupational Health referrals

Absence, Leave & Wellbeing

• Manage attendance, annual leave, sickness, and absence records
• Conduct Return to Work interviews and report trends to management
• Manage maternity, paternity, adoption, flexible working, and other statutory leave processes
• Maintain company healthcare schemes and related records

Performance, Development & Training

• Support performance appraisal processes and ensure timely completion
• Train and guide managers on performance management documentation and processes
• Organise and administer training, CPD, and development programmes
• Maintain accurate training records and certifications
• Support pay review, bonus, and training approval processes

Employee Engagement & Retention

• Support retention, reward, recognition, and development initiatives
• Assist with engagement activities such as employee forums and surveys
• Conduct exit interviews, analyse data, and report trends

HR Administration & Data Management

• Maintain accurate HR records, employee files, organograms, and HR documentation
• Manage leaver processes including notice, holidays, and final details
• Prepare, issue, and file HR correspondence
• Liaise with payroll / accounts regarding starters, leavers, sickness, and leave

Policy, Compliance & Projects

•    Monitor employment law and regulatory changes and support policy updates
•    Work with HR consultants on compliance, GDPR, and specialist matters
•    Support and deliver HR and company-wide people projects
•    Maintain HR documentation including contracts, handbook, and policies
•    Support delivery of strategic initiatives such as Investors in People accreditation

Key interfaces

All office & site personnel, including front line, management staff, contractors, internal/external auditors and regulatory bodies.

Qualifications

• CIPD qualified - level 3, ideally working towards level 5
• A levels or equivalent  |  6 GCSEs (including English & Mathematics)

Experience

Generalist HR experience at HR Advisor level, with experience of handling employee relations and good working knowledge of employment law and GDPR

Specialist skills / attributes

• Up to date experience and confident in the use of Microsoft Office
• Drive for continuous personal development
• Excellent communication & interpersonal skills
• Proactive and delivery focused
• Methodical with an attention to detail whilst working at pace
• Strong sense of ownership and accountability
• Collaborative and a strong team player
• Ability to build effective relationships with internal and external stakeholders
• A high level of personal integrity demonstrating respect and empathy for others

Other

• Have a current full driving licence
• Must have full access to transport to, from and during work

Job Type:    Full-time

Location:     HYBRID; Hildersham office (3 days) / Working from Home (2 days)

Salary:         DOE 

If this sounds of interest, please send through your application to include; covering letter, CV and salary expectations to careers@visionarch.co.uk